Academic Affairs Manager (m/w/d)

CeMM - Research Center for Molecular Medicine of the Austrian Academy of Sciences

Academic Affairs Manager (m/w/d)

CeMM - Research Center for Molecular Medicine of the Austrian Academy of Sciences

Vienna, Austria

The mission of CeMM, the Research Center for Molecular Medicine of the Austrian Academy of Sciences, is to achieve maximum scientific innovation in molecular medicine for the improvement of health care. CeMM is an international research institute and a founding member of EU-LIFE, an alliance of leading European life science institutes. At CeMM, an international and creative team of scientists and physicians pursue free basic research in the life sciences in a large and vibrant hospital environment with an outstanding medical tradition and practice. CeMM's research is based on post-genomic technologies and focuses on diseases of major societal importance, such as immune and infectious diseases, cancer, aging, and metabolic disorders. CeMM operates in a unique mode of super-collaboration, linking biology with medicine, experimentation with computation, discovery with translation, and science with society and the arts.

CeMM discovers and develops technologies to explore human biology with the aim of defeating disease at its roots. Science is our Medicine!

CeMM is looking for an Academic Affairs Manager (m/w/d), Research assessment, scientific events, internal communication, Fulltime, 40 hours per week.

The successful candidate will be a strategic partner to the CeMM Administrative and Scientific Directors and a communication manager for the CeMM community, evaluating and implementing new tools for research assessment, coordinating institute-wide scientific seminars and conferences, and acting as a contact for academic partner institutions.

Your role

  • Support research evaluation and bibliometric assessment activities across the institute;
  • Establish and maintain good relations between the scientific and administrative communities at CeMM by communicating relevant information on a regular basis;
  • Responsible for the weekly CeMM newsletter and internal communications in coordination with the PR team;
  • Develop and track meaningful metrics, a mix of quantitative and qualitative data, to gain a comprehensive understanding of research impact and performance;
  • Collect and analyze CeMM data to produce indicators for internal and external use;
  • Effective record keeping and communication are fundamental to research integrity;
  • Serve as a point of contact for the CeMM Research Technicians/PhD Students/Postdoc Representatives and Admin Team Leaders to coordinate CeMM activities and work on a CeMM-wide academic affairs strategy and communication plan for the coming year;
  • Coordinate scientific events such as CeMM seminars (CeMMinars), conferences and workshops with the CeMM Faculty and the Scientific Director;
  • Serve as a point of contact for academic partner institutions.

Your profile

We are looking for a candidate with a strong passion for science and education and a good understanding of the academic system and the life sciences field.

  • PhD in biology, biomedical sciences or related field and/or MSc/MA in education, public administration, public health or related field;
  • Experience in internal/external communication, preferably in a complex and/or international academic research institution;
  • Ability to interpret, influence and handle sensitive situations and confidential information;
  • High standards of research integrity;
  • Interest in research assessment and implementation of new tools;
  • Demonstrated work ethic, personal integrity and professionalism;
  • Ability to effectively manage multiple, complex priorities and deadlines;
  • Commitment to equity, diversity, and inclusion;
  • Excellent English language skills (both written and oral);
  • Experience documented by first and/or last author publications;
  • Expertise in bibliometric methods, familiarity with databases such as PubMed, Scopus, Web of Science, Google Scholar, Dimension, OpenAlex.

You should have the excellent interpersonal skills and cultural awareness required to succeed in an international environment, coupled with a service-oriented attitude, excellent communication and organizational skills, and a high level of attention to detail and accuracy.

We offer

CeMM is a proud recipient of the HR Excellence in Research Award (HRS4R). This award demonstrates that CeMM cares about the well-being of its staff, that the recruitment process is open, fair, and transparent, and that CeMM provides professional appraisals and career development procedures. CeMM employs more than 300 members, including auxiliary groups, from 47 nationalities. The working language is English. The Institute promotes equal opportunities and is home to a mix of different talents, backgrounds, and competencies www.cemm.at.

  • Work in an experienced, interdisciplinary, and international team in one of Europe's leading research institutes;
  • Plenty of opportunities to contribute and gain experience in a key area of biomedical research and precision medicine;
  • A wide range of social, cultural and sports activities are organized by the Institute;
  • Excellent benefits including full insurance coverage (health, accident, pension), healthcare services, subsidized company cafeteria;
  • Minimum gross monthly salary of EUR 4,750 paid 14 times a year in accordance with the recommendations of the Austrian Science Fund (FWF);
  • Normal working week is 40 hours. Core working time is the working time during which the employee must be present at the workplace. Monday to Thursday from 09:00 to 15:00 and Friday from 09:00 to 13:00. A maximum of 1 home office day per calendar week may be used;
  • This role is based in Vienna, Austria. You will be required to relocate if you are based elsewhere, and you will receive a generous relocation allowance to support you.

Applications details

Please apply online with a cover letter explaining your strengths and qualifications in relation to the open position at CeMM, your CV and the contact details of 2 referees.

Application deadline: 05.06.2024

Additional information

Position type: Full-time employee
Start of work: 01.08.2024
Responsible: Memo Mokhles

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